Cover Your Bases When Letting Staff GoMarch 1, 2013 – In The News
While sometimes necessary, terminating an employee is never easy. Carolyn Richmond advises managers to document everything when considering letting an employee go for being reprimanded repeatedly. The reprimand should be written, signed by the employee and placed in a file.
“When I get a call from a client saying ‘Can I fire this person?’ I say ‘Send over the personnel files’, and they are inevitably too thin,” says Richmond. “In a perfect world you have files with performance review forms and disciplinary documents with all the right boxes checked.”
Richmond says the exit interview can be constructive if the person is resigning to take another job. The employer can gather information on how to improve the culture or benefits of the establishment. “It’s different when it’s a termination,” Richmond says. “Really you want to get in and get out.”
Richmond stresses that it is important to be honest with reasons for termination. “Do not say you are eliminating that position, because they are going to look for a job on Craigslist and they are going to see you posted the job , and they will run to a lawyer,” Richmond says. “Tell them they weren’t right for this job.”