SEC Proposes Enhanced Compensation and Corporate Governance DisclosuresAugust 2009 – Newsletters Small Business Securities Newsletter
Published by the Securities Practice Group to provide timely and useful information for CEOs, CFOs and General Counsel
On July 9, 2009, the Securities and Exchange Commission (SEC) issued a proposal to revise and enhance the disclosure requirements relating to executive compensation and other corporate governance matters. The proposed rules are designed to provide increased disclosure and transparency regarding:
- Executive officer compensation;
- How overall compensation policies, including those for non-executive officers, affect an issuer’s risk profile;
- Corporate governance structure;
- Qualification and background of directors and officers;
- Use of compensation consultants; and
- Prompt disclosure of results of shareholder votes.
The proposal, which is summarized more fully below, appears driven by SEC response to investor concerns for broader and more meaningful disclosure in these areas. The comment period expires September 15, 2009, and if adopted, the rules would be applicable to the 2010 proxy season.
To address concerns that compensation policies may have become disconnected from long-term financial goals and that incentive compensation policies applicable to non-executives may be important to this assessment, the SEC has proposed additional disclosure to the Compensation Discussion and Analysis (CD&A) required under S-K Item 402. Specifically, issuers will be required to discuss how their overall compensation policies for employees in general, including non-executive officers, create incentives that can affect such issuer’s risk profile and management of that risk, if the risks arising from those policies and practices have a material effect on the issuer. For example, situations that may require disclosure could include compensation policies and practices at business units that are significantly more profitable than others in the company; compensation policies and practices at a business unit that carries a significant portion of the company’s risk profile; or compensation policies and practices at a business unit with compensation structured in a significantly different manner than other units. The SEC believes that analysis of broader compensation policies may be appropriate because such policies may create risks that may not be otherwise apparent from a discussion focused solely on executive compensation.
Smaller reporting companies are not currently required to provide CD&A. Although the proposal does not require them to provide CD&A or the enhanced disclosure, the SEC has solicited comment on whether such issuers should discuss their overall compensation policies as they relate to risk management.
Compensation Tables. The proposal also seeks to amend the summary compensation and director compensation tables by requiring companies to report as compensation the aggregate grant date fair value (computed in accordance with FAS 123R) of equity-based awards issued during the fiscal year to named executive officers (NEO) and directors. Currently, issuers are required to report compensation based on the dollar amount recognized for financial statement reporting purposes for that fiscal year. Readers may recall that the 2006 amendments to the executive compensation disclosure originally required that the grant date fair value rather than the amount recognized for financial reporting purposes be reported. The SEC has concluded that grant date fair value provides more meaningful disclosure to investors because it:
- Allows investors to better evaluate the amount of equity compensation awarded in a given year;
- Is more indicative of which executives the issuer intends to compensate most highly;
- Avoids any possibility of “negative compensation” being disclosed; and
- better reflects the compensation decision.
This proposal will be of particular interest to smaller reporting companies as current rules do not require these issuers to disclose the grant date fair value of equity awards. If the proposal is adopted, they will be required for the first time to disclose the grant date fair value of equity awards in their compensation tables.
In addition, issuers would no longer be required to report the amount of salary or bonus forgone at the NEO’s election in the salary and bonus columns of summary compensation table. Rather, the non-cash awards received would be reportable in the column applicable to the form of award elected. The summary compensation table would then reflect the form of compensation ultimately received by the NEO.
Use of Compensation Consultants. Investors have raised concerns regarding ancillary services by compensation consultants. In response, the SEC is proposing additional disclosure if a compensation consultant plays a role in determining or recommending the amount or form of executive or director compensation and such consultant or any of its affiliates perform additional services for the company. This includes:
- A description of the nature and extent of the additional services;
- The fees for the executive or director compensation engagement and the aggregate fees for all the additional services;
- Whether the decision to engage the consultant for the additional services was made or recommended by management; and
- Whether the additional engagement had been approved by the compensation committee or the board.
Director and Nominee Disclosure
The SEC’s proposed rules would also expand the current narrative disclosure requirements regarding directors and nominees. Specifically, issuers would be required to disclose the following for each director and nominee:
- The specific experience, qualifications or skills that qualify the individual to serve as a board or committee member.
- The directorships held at public companies by the individual at any time during the past five years. (The current rule requires disclosure of only current directorships.)
- Certain legal proceedings that occurred in the past 10 years involving each director or nominee. (The current rule requires disclosure of certain legal proceedings for only the past five years.)
The enhanced requirements are designed to provide investors with the ability to better evaluate why a particular person is qualified to serve on the board and whether any past board memberships or relationships pose a conflict of interest. The SEC is seeking comment regarding, among other things, expanding the categories of legal proceedings that must be disclosed, whether disclosure of such legal proceedings should be mandatory even if not material, and whether any special accommodations should be made for smaller reporting companies.
The proposed rules would also require issuers to discuss their leadership structure and why they believe it is the best structure for the company. This rule is intended to elicit information about why a company has chosen to separate or combine the positions of chief executive officer and board chairman and whether it has a lead independent director. The proposed rules require additional disclosure regarding “how a company perceives the role of its board and the relationship between the board and senior management in managing the material risks facing the company.” This rule is intended to elicit information about whether the board implements and manages its risk management function through the board as a whole or through a committee, such as the audit committee; whether the persons who oversee risk management report directly to the full board or to a standing committee of the board; and whether and how the board, or board committee, monitors risk.
Prompt Disclosure of Voting Results
Finally, the proposed rules would accelerate the disclosure of voting results of annual or special meetings by requiring issuers to disclose voting results of any matter submitted to shareholders on a Form 8-K within four business days after the end of the meeting at which the vote was held. If the vote relates to a contested election of directors and the voting results are not definitively determined at the end of the meeting, the company would be required to disclose the preliminary voting results on a Form 8-K within four business days after the preliminary voting results are determined. The company would then file an amended Form 8-K within four business days after certification of the final voting results.